Job Description

Accounts Receivable Specialist

Location:Phoenix, AZ

The Accounts Receivable Specialist supports the daily functions of the revenue cycle and collaborates with the accounting team to ensure proper revenue recognition. The position reports to the Controller and is responsible for maintaining the integrity of the donor data as well as providing high-level support to our agencies. The Accounts Receivable Specialist will work closely with the Development team to ensure the donor database is held to the highest of standards.  


  • Ensure proper revenue recognition in accordance with GAAP
  • Record journal entries for daily revenue transactions
  • Ensure timely processing of daily donations including daily reporting to the development department
  • Work closely with Gift Processing Specialist to ensure daily donations are processed timely Provides guidance to Gift Processing Specialist
  • Collaborate with the development team to ensure donations are processed timely and accurately
  • Reconcile merchant services reports with bank deposits daily and identify, research, and resolve any outstanding variances
  • Manage accounts receivable by ensuring invoices are prepared monthly and payments are collected timely
  • Process credit memos as necessary and apply to agency accounts
  • Coordinate delivery of monthly agency statements
  • Monitor accounts receivable aging and contact agencies with past due invoices
  • Analyze accounts receivable on an annual basis to determine any uncollectible balances
  • Ensure that policies and procedures are adhered to for donation processing and make policy and procedure recommendations as donation entry requirements change Coordinate and ensure all revenue support is available for the annual financial and single audits
  • Execute special projects as assigned and be prepared to assist other team members as needed
  • Seasonally and as needed assist with the following:Deposit daily cash donations through desktop deposit
  • Record agency, misc. and grant payments in ERP system
  • Import donation files from multiple sources into donor database (Raiser’s Edge)
  • Manually record ACH, stock donations, gifts in kind, and employee payroll donations into donor databaseSchedule and maintain automatic monthly donor giving
  • Utilize various research tools to ensure donor database integrity and data quality
  • Process manual credit card transactions
  • Other duties as assigned


  •  Bachelor’s degree in finance or accounting preferred
  •  0-2 years of experience
  •  Raiser’s Edge (RE) experience preferred
  •  Proficient in Microsoft Excel
  •  Prior experience with account reconciliations preferred
  •  Positive and proactive communication style
  •  Detail oriented and able to balance multiple projects
  •  Ability to define problems, establish facts, and draw conclusions

Position pays $19-22/hr. St. Mary’s offers a generous compensation package which includes medical, dental, vision, short-term and long-term disability, PTO, employer paid life insurance and more. This is your chance to make a difference. Join our Mission to alleviate hunger.

Qualified candidates are invited to submit their resume and salary requirements to:

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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